I generally agree with the previous comments. Think long term and focus on the things that are difficult to add or change later. And designing from the inside out makes more sense, too many facilities are designed from the outside in.
However, I think it is critical to consider a few things early on. One is that there are going to be many building code, life safety, ADA and other practical issues that will drive many aspects of any construction project. While getting your priorities and needs organized is crucial, you also need to get the proper design professionals involved early on before you get too far along. It can be very disheartening to do a lot of work and then have to start over once you have to deal with teh practical issues.
Speaking of your priorities, that is proabably where you need to initially focus. Start identifying what Architects call a "Program", a functional description of the space. It is not necessary, or even desirable, to get into all the details but rather to get the basic spaces and their general use, physical requirements and functions defined. For example, it is not necessary to know specifically which dimming system or work surface you will have but it is important to identify as early as possible that there will be dimming, what electrical service will be required for the dimming, that a dimmer room of at least a certain size is required, etc. Focus on function, not specifics, and be ready to prioritize your needs. It is much better to get some 'wish list' item cut later than it is to have something critical cut, but that may mean identifying the difference between the critical items and less critical items.
The tie in to the library may also be a factor. I have worked on projects that combined performance spaces with library facilities and they almost always were a little different. That could mean having multipurpose facilities that serve more than just theatre. It may mean requiring public bidding and using a 'low, qualified bid' aproach for all services and work. It could mean having to address security, access, building systems (lighting, air conditioning), etc. to support different hours of operation. But it will likely in some way impact your plans.
A good consultant or team of consultants can help you through much of this. I have found that many theatre managers and directors have a very good idea of what they want and need from their oeprational perspective but have little knowledge or experience with codes or the construction process or with translating their desires into good construction documents. A good Consultant or team of Consultants should help you greatly in that endeavor. But the earlier they are involved, the sooner they can start helping.
------------- Brad W.
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