Running Your Theater: opening night guest lists

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opening night guest lists

Printed From: Community Theater Green Room
Category: Theater Administration
Forum Name: Running Your Theater
Forum Discription: General questions about how to make it work
URL: http://www.communitytheater.org/forum/forum_posts.asp?TID=3346
Printed Date: 11/22/24 at 12:05pm
Software Version: Web Wiz Forums 8.05 - http://www.webwizforums.com

Topic: opening night guest lists

Posted By: maureen
Subject: opening night guest lists
Date Posted: 8/09/08 at 11:26pm

Traditionally our theatre has always run our opening nights with a guest list where patrons(a category of subscribers who donate money)staff members,production people and invited guests are put on a list,OUR box seats are sectioned off and on the day of opening the list is transfered to the box seats.One of our theatres is black box and so we dont have a seat map until the very last second before opening night.
We need a better system for working an opening night list in a black box theatre.The seating map changes for every show .
Try and picture us scrambling to fill requests and squeeze everyone in a few hours before opening.
Very stressful.
Would love some tips.Maureen

Replies:

Posted By: jayzehr
Date Posted: 8/10/08 at 3:01am

I'm not quite sure I understand exactly what your situation is from how you describe it. Why don't you have a seat map until the very last second before opening night in the black box theater? Wouldn't there have to be some kind of set design at least a few days or weeks ahead of time which includes the seat arrangement?

Posted By: KEB54
Date Posted: 8/11/08 at 11:33am

I guess I don't understand the situation either. I am very familiar with a black box setting. I would think that you'd have a seating chart regardless of the stage configuration you're using. At the very least you should have a seat count.

Doesn't your fire marshall require a seating chart/plan?

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KEB