Community Theater Green Room Discussion Board: Quickbooks Question

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   Hello,

  So I am starting as the new Business Manager of my local community theater, and their financials are a MESS.  So the first thing I am going to do is implement quickbooks.  I have never used quickbooks in this type of setting before, and am wondering the best way to differenciate between shows and regular expenses.  I want to be able to easily look at just the imcome/expense for a show, vs outside of show expenses and then together as a whole for the year.  Ideas?

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bound4bway Walk-On Joined: 8/09/13 Location: United States Online Status: Offline Posts: 2	Topic: Quickbooks Question Posted: 10/02/13 at 11:09am
	Hello, So I am starting as the new Business Manager of my local community theater, and their financials are a MESS. So the first thing I am going to do is implement quickbooks. I have never used quickbooks in this type of setting before, and am wondering the best way to differenciate between shows and regular expenses. I want to be able to easily look at just the imcome/expense for a show, vs outside of show expenses and then together as a whole for the year. Ideas?

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vickifrank Celebrity Joined: 9/21/07 Location: United States Online Status: Offline Posts: 332	Posted: 10/04/13 at 12:27pm
	Why not attach 'job numbers' to the expenses. Do a search for 'job' in QB help and you will get information on setting up jobs with customers, tracking expenses for jobs, etc.. A job is similar to a show. So each show would be a job in QB. Or set up a credit card for each department to use only for show specific expenses. Since your shows probably don't run concurrently, you should be able to keep them separate. You can track expenses that way.
	_____________ http://www.studio-productions-inc.com 1-800-359-2964 The theater scrim people
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