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Lights and Sound
 Community Theater Green Room Discussion Board :Producing Theater :Lights and Sound
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opalviolet
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Quote opalviolet Replybullet Topic: a new theater
    Posted: 4/17/11 at 8:36pm
I have the daunting task of writing a grant for our new arts center.  I need to figure out how much we'll need to do all the lighting, sound, portable stage, electrical upgrades, contractors and designer costs - everything to do live theater and concerts in a large room.  We have 14' high plaster walls and oak flooring, so it's a very live space.  I'm an actor/singer, not a techie person.  Can anyone give me a ballpark figure?  Oh, and it's a dollar for dollar matching grant, so I don't want to be too far over or under. I look at lights and sound equipment and I'm lost.  I have no idea what we need.  Yikes!
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Opal Violet
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Quote didj1028 Replybullet Posted: 4/18/11 at 1:12pm
wow. I'd say you really need to get someone knowledgeable in to actually look at the space and help you out. It's really tough to ballpark figure without seeing it.  It's going to be a big number but I'd hate to even wager a guess.

Geoff Ehrendreich
Waterloo Community Playhouse
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museav
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Quote museav Replybullet Posted: 4/23/11 at 11:55am
Originally posted by opalviolet

I have the daunting task of writing a grant for our new arts center.  I need to figure out how much we'll need to do all the lighting, sound, portable stage, electrical upgrades, contractors and designer costs - everything to do live theater and concerts in a large room.  We have 14' high plaster walls and oak flooring, so it's a very live space.  I'm an actor/singer, not a techie person.  Can anyone give me a ballpark figure?  Oh, and it's a dollar for dollar matching grant, so I don't want to be too far over or under. I look at lights and sound equipment and I'm lost.  I have no idea what we need.  Yikes!
Definitely not something that easily can or should be answered via an online forum.  And making it even more challenging, it sounds like you are talking about wanting to have "live theater and concerts" in an existing space.  Even an expert could not hazard a guess on what that would require without having a fairly thorough understanding of both the existing conditions and your goals.
 
One reason why is that there are all sorts of potential 'gotchas'.  Will the existing electrical service support the desired lighting and sound or might it have to be augmented or replaced and what does that require?  What might be required to bring the space up to code and ADA compliance with the envisioned uses?  Can the existing structure support flying any lighting or audio?  What types of 'live theater' and 'concert' performances do you envision?  That's just a start but depending on such factors you could easily find yourself spending as much on getting the existing space and infrastructure up to being able to support the new use as you do on the elements specific to the new use.
 
What would be fairly common is to break things up into steps.  The first step would be to assess the existing facilities and 'program' the new use.  Programming or Needs Analysis is basically defining in as much detail as possible where you are and where you want to go.  The 'where you want to go' aspect may include some assessment of the potential market, audience, etc. if that is not already known.  It may define functional requirements such as supporting a certain type of performance or size cast and it may define specific physical or architectural aspects such as needing certain spaces of certain sizes or capacity.   The idea is to be able to define the basis for the subsequent design of the physical facility and systems.  And possibly to get some preliminary cost construction estimates based on the Program developed.  Often this step is approached almost as a separate project with separate funding, at least partially because some projects don't get past this point.
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Quote gelcat Replybullet Posted: 5/09/11 at 11:13am
I say bring on the experts and get as many quotes as you can - then you can realistically approach the project, and see if you need to break the project into a graduated plan of attack.  One thing I will say - get more power than you think you will use, and a lighting board and dimmers that currently exceed the number of lights you have.  You WILL gain lighting instruments, and if you don't have the control capacity, 50 more circuits really don't mean much. 
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Quote dramacorrect Replybullet Posted: 5/22/11 at 10:06pm
Please, please, please hire a THEATRE designer.  Have them consult for you.  I know a couple of theatres that recently remodeled and upgraded or added on.  One did NOT hire someone who specializes in theatre, and they spent a ton (tens of thousands of dollars) fixing things that were not done correctly for a theatre.  Great for an auditorium, not for a theatre.  The other theatre got what they paid for, a theatre that meets their needs. 
 
 
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opalviolet
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Quote opalviolet Replybullet Posted: 6/05/11 at 9:30am
I don't know where to begin to find a theater designer.  We're near Morgantown, WV.  We don't have any money to even bring in a theater designer consultant.  That's what the grant will do, but how can we know what we need without the consultant in the first place?
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Opal Violet
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museav
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Quote museav Replybullet Posted: 6/08/11 at 1:04pm
Originally posted by opalviolet

I don't know where to begin to find a theater designer.  We're near Morgantown, WV.  We don't have any money to even bring in a theater designer consultant.  That's what the grant will do, but how can we know what we need without the consultant in the first place?
The problem is that no two situations are exactly alike and different situations could differ dramatically in terms of the design and construction involved.  So it might help if you could tell us a little more about your situation and goals.  For example, you mentioned it being a new arts center but also described the existing floor and walls.  And you ask about lighting and sound upgrades but note portable staging.  So is this an existing facility to which your are adding extended capabilities, is it an existing space you are adapting or renovating specifically for the use or is it a new venue?  If existing, do you already own the building/have a lease on the space or is it a building/space that you are looking at purchasing/leasing if you get the grant? How large is the space?  If existing, what is the current or last use? 
 
Are you a new group just starting up or are you coming from another venue that may provide some reference to what is expected or desired?  What type of events and performances do you envision?  What technical expertise and staff will you have?
 
Hopefully this starts to give some idea of the type of information that needs to be defined in order to not only generate any design or construction cost estimates, but to also even address who might be involved in that effort and how it might be approached.
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Quote Teqniqal Replybullet Posted: 6/24/11 at 12:08pm
I'll concur with Brad, you may want to refocus the grant application to address just a feasibility / programming study.  A team of Architects, Engineers, and a Theatre Consultant are trained and experienced at this type of project planning.  Spend a little money upfront to get the project going the right direction and you'll be able to more fully understand and communicate where you are going and how much time, effort, and funding it will take to get there.  Many Architects and Engineers have told me that building a Theatre is the second most difficult type of project (a hospital being the first).  This is because there are so many minute details that affect the outcome.  Every component of the theatre affects the audience and/or the performers and/or the support crew, so seeing that they are all carefully coordinated and defined is very important.

Don't be too concerned about not having a local consultant, most of us travel all around the country (and sometimes the world) to serve our clients.

With regard to 'bring in some experts and get some estimates' . . . this is a slippery slope.  This usually implies bringing in vendors / contractors, and their vision may be a bit too focused on the short sale rather than the big picture.  All of the systems in a performance space are inter-related, so individual product vendors may not communicate all of the ancillary support elements that are needed to implement their part of the project.
Erich Friend, Theatre Consultant
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