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UrielFalcon
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bullet Topic: Building a Theatre - help!
    Posted: 2/25/09 at 10:30pm
Okay, so I've been browsing the green room forums for around 2 and a half hours and I have a nice section of notes, but nothing necessarily individual to my own situation.

I'm currently attending a university in winnipeg, mb canada and I am looking to start my own theatre and theatre company. I already have about 30 people looking to help me start, but legally i have no idea where to start. We would be producing shows that we write together (we have six already) and on the off season we'd be offering classes and rehersal space to schools, individual groups and other places.

We're hoping to build it so it includes space for a pit band (since the other local 250 seater stage does not have one) so that schools can take their musicals outside of the gym (the physed department bloody hates it as they loose a week of their program).

In the long run, we want to be able to support ourselves from running the theatre, directing, acting and teaching classes. Asides from that, the theatre would be open for community projects and seminars for free or a nominal fee, depending on the circumstances. We're willing to support community projects as long as it doesnt fall within the theatre season rehersals or classes.

I don't have any financial knowledge about lights and sounds, save for the way they work. I've been taking set and design, directing and stage management, so I have a good concept of how to run the shows, like i did before with various community projects.

How do I start? What legal documents do I need? What the hell is a bylaw and why do i need it? should i be looking to convert a space or build it from scratch? I want to maintain artistic control over the content we produce, because as a company, we write together. Everyone has a say.

HELP.
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Kathy S
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bullet Posted: 2/25/09 at 11:51pm
There is a wealth of information on this website if you go to the homepage and click on articles -- tons of them.  Take a look there for sample bylaws, questions to consider before starting a theatre company, etc. etc.
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KEB54
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bullet Posted: 2/26/09 at 8:33am
Remember having a theatre company there are two sides of one coin - the artistic side and the business side.  It sounds like you have a concept on the artistic side and probably some contacts.  Now you need to make your local contacts on the business side.
 
Check to see if there is something like SCORE in your area.  I don't remember what the acronym stands for but it is retired business people who give free business advice.  Often they have classes for people wanting to start a business.  Here in the states often they opperate through the Chamber of Commerce.
 
I know art people just HATE having to deal with the business aspects --- "I just want to do theatre!!!  Arggg!!"  :) But it is a necessary evil.  You might want to get someone with an interest in business involved.  It might be fun for them.  Perhaps someone who also recently graduated from you university.
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UrielFalcon
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bullet Posted: 2/26/09 at 8:25pm
Well, I do have a lot of enthusiastic friends who are also wanting to help run and be in this company... But the main thing I'm worried about is actually finding a space to hold the company in. I'm not sure if I should be looking into renovating a space or building one from scratch? a 300 seat theatre with room for a medium sized pit band would be more than adequate. Where do I start looking? Real estate, or classifieds? Applying to be a corporation isn't really hard, as i have more than the three directors and a strong mission statement. It's a non-profit organization providing classes, entertainment and volunteer/internship programs to youth, adults and seniors. It would also have to be accesable for rent for schools, dance troupes, seminars and lectures.

Am I thinking to big here?
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Kathy S
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bullet Posted: 2/27/09 at 1:26am
I think much of this depends on where you are geographically -- what is available in terms of vacant buildings?  If we had built something when we started we may have got a more suitable facility, but it may have taken so long to raise the funds that we'd still be waiting to put on our first show.  There is something fun about having a funky, less than perfect building, too.  Start checking around, talk to everybody you know and ask them to talk to people, too.  You will probably stumble on to something you can fall in love with.
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vickifrank
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bullet Posted: 2/27/09 at 9:08pm
It sounds like you need a business plan.  Not just for businesses, a business plan lays out how you intend to stay financially afloat.  You then derive some rough budgetary outlines from it.  Its easy to think about the art part (that what we all do because we are artists!)  But to make this all fly you need to think about the money as well.
 
If you agree, you may find that the Canadian government has resources aimed a small businesses that you can tap into.  These will not just help you in the business plan but can help you figure out what sort of 'business' you form and what paperwork, licences you must fill out.
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David McCall
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bullet Posted: 2/27/09 at 9:17pm
There are a lot of decent sized vacant stores in the malls. I don't know if they would consider renting or donating some space until the economy improves in 10 years or so.
 
It would get a little walk-in traffic. The mall has bathrooms and restaurants. You might need an exit to the outside, because shows usually aren't over before malls close.
 
It is just a thought.
 
David
 
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UrielFalcon
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bullet Posted: 2/28/09 at 1:37pm
Should I be considering taking a business course? 
Uriel Falcon
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vickifrank
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bullet Posted: 2/28/09 at 2:00pm
Possibly, but the difficulty of that is that  most are aimed toward 'for profit' companies not 'non-profit'.  The overlap is big, but the two are not identical.
 
I wonder if it may be easier to find a group that has done almost exactly what you want to do--perhaps in a different province of Canada-- and then model your actions on their success.  Most organizations would share some of the information if they understand that you aren't a competitor.
 
This could answer quickly some basic questions.  Like: incorporate or not? Like: where does the money come from? How do I find space?  And also get you the most important lessons of what not to do.
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UrielFalcon
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bullet Posted: 3/01/09 at 10:35pm
I'm hoping to get in contact with some local theatre heads around the city.  I would love to own a community theatre, the problem is if you are a board director, are you allowed to promote your own theatre company performances? or is that considered a conflict of interest?
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